Expense reports designed for a tradesperson’s real working day.

Between jobs, urgent purchases and receipts left in the van, Rouliva brings mileage and expenses into one usable expense report.

Assign spending to the right job

Supplies, tolls and meals can be linked to a company and project while the label, merchant and receipt stay attached.

Separate personal and company money

The payment method determines whether spending is reimbursable or only needs accounting. Company-paid items do not inflate the employee balance.

Find evidence at month end

Captured receipts are included with exports. The monthly assistant flags missing mandatory evidence before submission.

Example: drill bits between two jobs

A €14.70 supplier purchase is paid with the company card and assigned to the Rieu job.

  1. The receipt is photographed in the vehicle.
  2. Rouliva suggests merchant, date, gross amount and VAT.
  3. The item is classified as supplies and company-paid.

€14.70 appears as a business cost but €0 is added to reimbursement.

A concrete example

The job is finished. So is the paperwork.

Camille drives to a job, then buys supplies with the company card. The receipt must be kept without adding that purchase to the personal reimbursement.

96 business kilometres · €48 to reimburse in this example · €59.88 paid by the company

  1. Review the 96 business kilometres and assign them to the job.
  2. Photograph the receipt, review the amounts and select “Company card”.
  3. Export a PDF: €48 to reimburse, €59.88 to account for and the attached receipt.
The expense, receipt and payment method stay linked.
Demonstration · fictional data · French interface

Euro example using a fictional internal rate of €0.50/km; this is not a statutory rate.

View the expense report PDF