You stay in control
Recognition results remain editable. Check trips, amounts and taxes before approving them.
Why Rouliva?
Software born from our everyday work as entrepreneurs.
OUR STORY
I run several businesses. Between meetings and travel, I was juggling expenses for each company and the records I needed for my personal tax return based on actual expenses. My colleagues also spent far too much time tracking expenses and getting them approved by their manager and accountant.
In 2025, I brought a team together to build our own internal tool. We then opened it to businesses in our circle, before making it available to everyone in mid-2026.
Ludovic
- 2025 — Our internal tool
- Next — Businesses in our circle
- Mid-2026 — Available to everyone
What you can do with Rouliva
| Feature | Available | Description |
|---|---|---|
| Automatic tracking and manual trips | Yes | Record trips on Android and iPhone or enter them manually. You control tracking. |
| Expense entry and multiple VAT rates | Yes | Keep expenses and receipts together with VAT broken down by rate. |
| Schedules, pauses and Bluetooth | Yes | Choose days, hours and holiday pauses; Bluetooth vehicle pairing on Android. |
| Maps and trip corrections | Yes | Maps, stops, address and distance corrections, trip merging and splitting. |
| Regular routes and history | Yes | Trips to review, change history and rules for regular routes. |
| Mileage schedules and calculation rules | Yes | Available national mileage schedules, fixed rates or custom tiers. |
| Powertrain and annual mileage | Yes | Electric or other powertrains, fiscal horsepower and annual business mileage. |
| Official departure and vehicle changes | Yes | Official starting location, opening business mileage and vehicle change history. |
| Photo, import and annotation | Yes | Photos or JPG, PNG, HEIC and PDF imports; receipt annotations. |
| Categories, projects and payment method | Yes | Categories, projects, meal comments and distinction between personal payments and company cards. |
| Receipt recognition | Yes · Complete · Team | Complete and Team: merchant, date, amount and legible VAT recognition on our servers. All suggestions remain editable. |
| Google Calendar connection | Yes · Complete · Team | Read-only connection, synchronization and disconnection in settings. |
| Appointment matching | Yes · Complete · Team | Match by location, or optionally by time alone with a 30-minute tolerance, even without a location. |
| Successive trips and titles | Yes · Complete · Team | Successive trips and a return after a stop are supported; titles remain editable. |
| Report periods and contents | Yes | Month, full year or custom period; trips, expenses or both. |
| PDF, Excel, archive and email | Yes | Pre-export checks, PDF, Excel, ZIP archive, history and email delivery. |
| Amounts due and VAT | Yes | VAT breakdown and distinction between reimbursements and company-paid expenses. |
| Accounting entries export | Yes · Complete · Team | Complete and Team, depending on role: a .txt accounting file using an FEC-equivalent import structure for Pennylane, Sage, Cegid or ISACOMPTA. It is not the company’s complete statutory FEC file. |
| Accountant delivery | Yes | For the accounting firm: clients finally send clean, structured data that is ready to review. |
| Accountant portal | Yes · Complete · Team | Complete and Team: the administrator explicitly authorizes the firm through its connection link. The firm has read-only access to approved expense reports and receipts, with email, password and verification code sign-in. |
| Users and permissions | Yes · Team | Administrator, employee and company read-only roles; editing permissions. |
| Expense policy | Yes · Team | Expense policy: allowed categories, meal caps, receipts and approval decisions. |
| Submission, reminders and approval | Yes · Team | Monthly submission, reminders, approval and expense-report consolidation. |
| Reimbursement tracking | Yes · Team | Record completed reimbursements and payment dates without initiating bank transfers. |
| Business and Personal spaces | Yes · Complete · Team | Professional and Personal tabs, with Professional selected by default. |
| Trip and expense classification | Yes · Complete · Team | Classify each trip and expense; outward and return trips can be classified independently. |
| Personal reports | Yes · Complete · Team | Monthly or annual personal PDF and Excel expense reports: trips, distance and expenses, without company approval or accounting workflows. |
| Actual expense tracking | Yes · Complete · Team | A tracking aid: Rouliva does not calculate your tax deduction. |
| Synchronization and offline access | Yes | Account synchronization; previously loaded data and supported operations available offline. |
| Features requiring Internet | Yes | Receipt analysis, sign-in and payments require Internet; automatic tracking uses the Android or iPhone app, with the required permissions. |
| Security and account management | Yes | Two-factor authentication, secure unlock on compatible devices, data export and account deletion. |
| Support and company API | Yes · Depending on feature | In-app help, FAQ and support conversations. Complete and Team: read-only company API with revocable keys. |
| Multiple companies | Yes | Assign each trip and expense to the right company before preparing its expense report. |
| Project expense reports | Yes | Group expenses by project and keep its separate submissions in history. |
| PDF locking | Yes | Keep the PDF you sent. Generating a report again creates a separate version when the report is locked. |
| AI assistant connection | Yes · Complete · Team | Authorise a compatible assistant to read your data. The connection is optional, revocable and subject to administrator permissions. |
A tool you can understand and check
Business and Personal stay separate
The private Personal space helps you keep actual expense records. It does not use company approval or calculate your tax deduction.
Your documents stay accessible
PDF, Excel, receipts and history let you find and share your expenses. Locked PDFs preserve the version you sent.
You can talk to us
Have a question about your organisation? Contact us before choosing. The FAQ and support are also available in the software.
Rouliva is published by Batitrax. Legal notice · Privacy
The best way to decide: try it.
A 14-day free trial, with no payment card required. Start with your own trips and receipts.
Try Rouliva