Can employees see each other’s trips?
No. Personal workspaces remain separate. Reviewers only access the professional information required by their assigned role.
Employee mileage tracking without a shared spreadsheet
Rouliva Team gives each employee a private workspace while bringing submitted business trips and expenses into a consistent approval process.
A separate record for every employee
Team members keep their own journeys, vehicles, expenses and receipts. Reviewers see the professional records assigned to them without blending users or permissions.
Review before reimbursement
Business mileage and expenses can be submitted in periodic or project reports. A reviewer can inspect, comment, approve or reject before an administrator records payment.
Company-ready mileage reporting
Exports combine distance, mileage amounts, expenses, payment methods and supporting receipts. PDF and Excel files give the business a consistent record across the team.
One workflow for a mobile team
A small company needs to close mileage for three field employees.
- Each employee reviews trips and expenses
- Reports go to the assigned reviewer
- Approved data is exported centrally
The company gets traceable claims without rebuilding employee mileage by hand.
Employee mileage questions
Can different employees have different reviewers?
Yes. Team administrators can configure report recipients to match the organisation’s approval structure.
Can receipts and other expenses join the mileage claim?
Yes. Meals, accommodation, tolls, supplies and other expenses can be submitted with mileage and their supporting receipts.