A monthly expense report template that explains the month clearly.

Rouliva puts useful totals first, then separates journeys, expenses and evidence for a readable screen and paper report.

Begin with the summary

Accounting view, reimbursable total, VAT breakdown and payment methods come before certification and traceability.

Separate detailed sections

Journeys start on a new page, followed by expenses and supporting documents so dense tables stay readable.

Close after essential checks

The assistant checks missing amounts, mandatory evidence, inconsistent VAT, strong duplicates, unreviewed trips and pending or rejected expenses.

Example: September expense report

The month has €205.01 mileage allowance and a €14.70 company-paid purchase.

  1. The summary shows €205.01 to reimburse.
  2. €14.70 remains a business cost without increasing reimbursement.
  3. The receipt and €2.45 VAT appear in later sections.

The manager and accountant immediately see what is due, paid and supported.