How long should you retain records? · Canada

Practical answers about travel, receipts and expenses for your business.

Country determines the rules. Language is independent.

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Your questions, in practice · Canada

How long must expense evidence be retained?

Generally retain records for 6 years after the end of the relevant tax year. Keep electronic records readable and retain asset evidence as long as it is needed for tax calculations.

How long should invoices and expense claims be kept?

Generally retain records for 6 years after the end of the relevant tax year. Keep electronic records readable and retain asset evidence as long as it is needed for tax calculations. Also retain attachments, approvals and calculations. A totals spreadsheet does not replace invoices.

Official sources and reference period

Amounts apply to the periods specified in the answers. The official texts below explain the conditions and exceptions.

These answers describe general rules for the selected country and stated periods. They are not personalised legal, tax or accounting advice. Your accountant can help apply them to your business.