How long should you retain records? · Australia

Practical answers about travel, receipts and expenses for your business.

Country determines the rules. Language is independent.

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Your questions, in practice · Australia

How long must expense evidence be retained?

The usual period is 5 years for most business records. Assets, carried-forward losses and ongoing proceedings can require longer retention. Electronic files must remain accessible.

How long should invoices and expense claims be kept?

The usual period is 5 years for most business records. Assets, carried-forward losses and ongoing proceedings can require longer retention. Electronic files must remain accessible. Also retain attachments, approvals and calculations. A totals spreadsheet does not replace invoices.

Official sources and reference period

Amounts apply to the periods specified in the answers. The official texts below explain the conditions and exceptions.

These answers describe general rules for the selected country and stated periods. They are not personalised legal, tax or accounting advice. Your accountant can help apply them to your business.