Missing receipt: what should you do? · Mexico

Practical answers about travel, receipts and expenses for your business.

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Your questions, in practice · Mexico

Can an expense be reimbursed without a receipt?

An exceptional reimbursement is possible if the company can establish that the expense occurred and was for business. First request a duplicate from the supplier. Otherwise retain payment evidence and a written explanation; these do not automatically replace an invoice required for tax deduction or VAT recovery.

Can a bank statement replace an invoice or receipt?

No. A bank statement is not a substitute for an itemised invoice. It proves that an amount was paid, but not what was bought or the VAT charged. Use it as supporting payment evidence and ask the supplier for a copy of the invoice or receipt.

Can a meal without a receipt be reimbursed?

For actual-cost reimbursement, ask the restaurant for a duplicate. If unavailable, submit payment evidence with the date, place, purpose and attendees so the company can decide on exceptional repayment and accounting treatment. A meal allowance instead requires evidence that its qualifying conditions were met.

Is a card slip enough for a restaurant expense?

No. A card slip shows payment but does not itemise the meal or provide the invoice’s tax details. Request a restaurant receipt or invoice. Keep the card slip as additional evidence where you need to establish who paid.

Official sources and reference period

Amounts apply to the periods specified in the answers. The official texts below explain the conditions and exceptions.

These answers describe general rules for the selected country and stated periods. They are not personalised legal, tax or accounting advice. Your accountant can help apply them to your business.