Client meals: what evidence is needed? · United States

Practical answers about travel, receipts and expenses for your business.

Country determines the rules. Language is independent.

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Your questions, in practice · United States

Can a client meal be reimbursed?

Yes, when the meal has a genuine business purpose, such as negotiations, project follow-up or a sales meeting. Keep an itemised invoice and record the guests and meeting purpose. A family meal does not become a business meal simply because a relative is also a client.

Should business meal attendees be named?

Record guests’ names, organisations and the meal’s purpose to substantiate the business connection. A short note, such as a named client and contract discussion, is sufficient. There is no need to add private information about the attendees.

Official sources and reference period

Amounts apply to the periods specified in the answers. The official texts below explain the conditions and exceptions.

These answers describe general rules for the selected country and stated periods. They are not personalised legal, tax or accounting advice. Your accountant can help apply them to your business.