Hotels and short-term accommodation

Practical answers about travel, receipts and expenses for your business.

Country determines the rules. Language is independent.

Sources consulted :

Your questions, in practice · France

Can an employee’s hotel night be reimbursed?

Yes, when the overnight stay is necessary for the assignment. Retain the accommodation invoice and trip dates. Reimburse the business nights; extra nights added for a private stay remain the traveller’s responsibility.

What is the hotel reimbursement limit?

France has no single cap for every hotel invoice reimbursed at actual cost. Set a budget suited to the destination and assignment, with an exception process. Extended-travel allowance limits concern the exemption of those allowances, rather than the maximum price of an invoiced room.

Can business Airbnb accommodation be reimbursed?

Yes, short-term accommodation can be paid for a business assignment. Keep the booking confirmation, supplier billing document and payment evidence. The dates, property, amount and traveller should be identifiable. Separate private nights and costs for a personal companion.

Official sources and reference period

Amounts apply to the periods specified in the answers. The official texts below explain the conditions and exceptions.

These answers describe general rules for the selected country and stated periods. They are not personalised legal, tax or accounting advice. Your accountant can help apply them to your business.